Senior Proposal Writer

Company Description:
As Canada’s parking and mobility industry leader, Precise ParkLink is a nation-wide managed services and technology firm with more than 900 employees across Canada, a head office in Toronto, and 18 supporting offices across the country.

Precise ParkLink manages thousands of parking lots on behalf of hundreds of property owners. They supply cutting-edge technology and services to thousands of clients in the healthcare, municipal, commercial, institutional, and private sectors.

Job Summary:
Precise ParkLink is looking for a focused, motivated, self-starting Senior Proposal Writer to join our growing Proposal Development team. Reporting to the Director, Proposal Development, the Senior Proposal Writer will be a member of a highly visible team responsible for leading the development of proposals and assisting other business units with documents and initiatives that address significant and strategic opportunities for the organization. Using their superior writing/editing, project management and interview/consulting skills, the Senior Proposal Writer works closely with the Proposal Development team and other business units / senior executives to develop winning proposals. 

Employment: Full-time, Monday - Friday

Hours: 9:00a.m - 5:30p.m

Compensation: This position is salary based, with benefits (after 3 months), a company phone, and a company laptop.

Position can be based out of:

• 90 Floral Parkway, Toronto, ON M6L 2C5

• 625 boulevard Lionel-Boulet, Varennes, QC  J3X 1P7

• 6993 Antrim Avenue, Burnaby, BC V5J 4M5

Job Responsibilities/Duties:

• Analyze/interpret RFP (RFx) requirements, participate in the development of a clear and focused strategy, and clarify issues as needed 

• Act as RFx team lead on the completion of the RFx response, ensure RFx process is followed, and timelines are defined and communicated. Participate in the RFx kick off meeting and follow up with contributors, as required 

• Support the development of the technical strategy at capture meetings (with Proposal Development team and appropriate SMEs) 

• Write compliant and compelling proposals that “in the client’s words” address their goals and objectives, missions, and operating plans, using content from the proposal response library and as provided to them by other members of the Proposal Development team 

• Work with functional staff (e.g., product SMEs) to ensure development of the proposal in accordance with the internal strategy and bid requirements 

• Coordinate and review / edit proposal input from a variety of stakeholders, typically involving contributions from R&D, Sales, Marketing, Operations, and Construction Services, converting contributors’ (e.g., technical SME information) content into a cohesive document with a clear, single voice 

• Transform business and technical product information into concise, easy to understand and well-written material that helps position and win business 

• Participate in response and post submission strategy efforts including writing, formatting, providing proposal presentation ideas 

• Distribute new or revised content as appropriate to assist in maintaining proposal content database 

• Serve as a writing editor, mentor, and coach to others in the Business Development Department and work with other groups to develop materials for their groups 

• Manage multiple concurrent proposal assignments accurately, thoroughly, and under tight deadlines 

• Ensure RFx responses are completed to spec, on time, and appropriately submitted 

• Use persuasive content and visual techniques to clearly communicate proposal strategies and messaging 

• Prepare presentation materials and participate in proposal presentations to clients 

• Other reasonable duties as assigned

Mandatory Skills:

• Demonstrated understanding of Canadian procurement and contract vehicles, with a clear understanding of the proposal lifecycle and content management 

• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat Pro 

• Superior writing skills: ability to communicate clearly (verbal and written), persuasively and effectively in the current business environment (no marketing-speak/jargon) 

• Ability to manage, prioritize, and re-prioritize efforts for multiple concurrent proposals of varying degrees of complexity 

• Able to communicate clearly and professionally across a broad corporate landscape • Comfortable communicating with, and gaining consensus from, internal leadership teams 

• Ability to work effectively across internal and external organizations 

• Ability to think and act strategically 

• Ability to plan and to adapt in a dynamic, customer-centric environment 

• Creative and critical thinker who can quickly research, understand, and communicate new concepts 

• Exceptional research, editing, and proofreading skills are essential • Availability to work toward aggressive deadlines, occasionally, requiring off-hours effort (flexibility is an asset, as position, workload, and expectations shift) 

• Must be organized and able to demonstrate a high-level of self-motivation, work independently, apply problem solving capabilities and to collaborate successfully in a team environment 

• Detailed oriented, efficient, and accurate 

• Ability to translate complicated ideas into language easily understood by others 

• Must be able to handle and use constructive feedback to make needed changes to documents and proposals 

• Must be technically and/or mechanically inclined and adept; can understand or figure out how complex systems function 

• Takes initiative and eager to learn along with multi-tasking 

• Possess a good attitude and work ethic 

Mandatory Qualifications:

• Post-secondary degree in Business, English, French, Journalism, Communication or a related field of study. Equivalent work experience may be considered a substitution.

• 3-5 years of experience writing, editing, and coordinating responses to RFPs (RFx); with progressive proposal management responsibility (previous experience in the parking industry considered an asset)

• Experience with Loopio an asset

  Hiring Contact:
  Please submit your resume with a minimum of two references to Cynthia Bruce at cbruce@precisebi.com

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Precise ParkLink is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Human Rights Code and Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment process. Please advise the Resource Department to ensure your accessibility needs are accommodated throughout the process.