Proposal Development Administrator

Proposal Development
Written By

Company Description:

As Canada’s parking and mobility industry leader, Precise ParkLink is a nation-wide managed services and technology firm with more than 1000 employees across Canada, a head office in Toronto, and 18 supporting offices across the country.  

Precise ParkLink manages thousands of parking lots on behalf of hundreds of property owners. They supply cutting-edge technology and services to thousands of clients in the healthcare, municipal, commercial, institutional, and private sectors.

Job Summary:

Precise ParkLink is looking for a focused, motivated and highly organized administrator to join our Proposal Development team. This individual will be responsible for all administrative functions associated to proposal development, working collaboratively with staff Proposal Development team and other internal departments in order to complete administrative tasks and using their experience assist with the improvement of these processes.

Location: 90 Floral Pkwy, North York, ON. Position is in-office.

Employment: Full-time, 40 hours per week, 9:00a.m-5:00p.m

Compensation: Salary

Mandatory Attributes:

  • Advanced organizational skills and attention to detail

  • Advanced communication skills both verbal and written

  • Good interpersonal skills

  • Active problem-solving skills and proficient research skills

  • Self-managed while accurately following instructions

  • Makes use of time efficiently and is able to work within strict deadlines

  • Ability to focus and work independently and remain motivated working independently

  • Obtain a positive and professional attitude under high pressure circumstances and a fast paced work environment

  • Adaptable and flexible

  • Punctual

Duties:

  • Obtaining, downloading and distributing proposal documentation

  • Review document requirements to ensure response to all pre-submission material (e.g. RSVP to Site Meetings, return Intent to Submit letters, etc.), and prepare summary information to initiate proposal response activities

  • Request and coordinate all required documentation from internal departments for submissions in a timely manner (i.e. obtain Insurance Certificates, WSIB documentation, Bonding requirements, as required)

  • Recording and tracking project specific deadlines (i.e. deadlines to submit questions, due dates, etc.)

  • Assist with the completion of proposal submission documentation, as required by the RFP document

  • Continuously update internal proposal and sales tracking databases

  • Actively manage the departmental proposal submission digital files (documents and proposal emails)

  • Other administrative functions as needed on a daily basis

  • Report to Associate Director, Proposal Development

Qualifications (education/skills/experience):

  • Completed post-secondary education in business administration, marketing or other similar field

  • Strong written communication skills in English and ability to understand technical information

  • Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook and Adobe Acrobat Pro

  • 1 year professional experience is preferred but not mandatory

  • Valid driver’s license is preferred but not mandatory

Hiring Contact:

Interested candidates should submit their resume to dierullo@precisebi.com

Precise ParkLink is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Human Rights Code and Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment process. Please advise the Resource Department to ensure your accessibility needs are accommodated throughout the process.

Next

Senior Proposal Writer